Send documents for electronic signature
CollabSafe document signing lets you upload any PDF or Word document, place signature fields, and send a signing link to one or more people by email or WhatsApp. Each signer opens the link in a browser, draws or types a signature, and submits — no account, app or printer needed. CollabSafe records the signing events, including when the document was viewed and signed and the signer's IP address and approximate location, and delivers a signed PDF to everyone involved. You can watch the status of every document from one dashboard.
Sending documents for signature needs a free CollabSafe account; signers do not need one.
Key facts
- Who it's for
- Creators, brands, agencies and freelancers signing deal paperwork
- What you get
- A signed PDF plus a record of view and signature events
- Formats
- PDF and Word documents you upload, or agreements created in CollabSafe
- Signers
- Sign by link; the other party does not need an account
- Audit record
- Timestamps, IP address and approximate location per signer
- Cost
- Free to start; plan limits apply to volume
How it works
- 1
Upload the document
Bring your own PDF or Word file, or use an agreement you created in CollabSafe.
- 2
Add signers
Enter each signer's name and email, and a WhatsApp number if you want to share it there.
- 3
Place signature fields
Mark where each person needs to sign, date or initial.
- 4
Send the signing link
Signers get a secure link and can sign on a phone or laptop.
- 5
Track and collect
See who viewed and signed, and receive the final signed PDF automatically.
What you get
No printing or scanning
Everything happens in the browser on any device.
Clear audit trail
Signing events are recorded, so there is proof of who signed and when.
Status you can see
Sent, viewed, signed or declined for every document.
Copies for everyone
Each party receives the final signed PDF.
Who it's for
Creators
Get brand deals signed the same day instead of waiting on printed copies.
Brands and agencies
Collect signatures from many creators on one campaign and keep the records together.
Freelancers
Have a client sign the scope before you begin work.
Talent managers
Route roster paperwork for signature and track its status in one place.
Frequently asked questions
Is electronic signing legal in India?
Electronic signatures are recognised under the Information Technology Act, 2000, and are widely used for commercial agreements. CollabSafe keeps signing timestamps and IP records so the signature can be evidenced.
Does the other person need an account?
No. They open the signing link, sign in their browser and submit. Only the sender needs a CollabSafe account.
Can I send a document to more than one signer?
Yes. Add several signers, each with their own fields, and track each signature separately.
Can signers use a phone?
Yes. The signing page is built for mobile, so a signer can draw a signature with a finger.
What happens after everyone signs?
A final signed PDF is generated and made available to every party, alongside the record of signing events.
Can I share the link on WhatsApp?
Yes, signing links can be shared by email or WhatsApp.
What if someone declines?
The document is marked declined, everyone is notified, and you can revise it and send it again.
Related CollabSafe tools
Ready to start? It's free.
Create an account and use CollabSafe's agreements, invoices, e-signing and outreach tools together.